Job Description

Position: Special Events Manager (Permanent) Location: Honolulu/Remote Industry: Non-Profit Salary: $50,000 – $55,000, depending on experience Position Overview: The Special Events Manager will play a critical role in planning, executing, and managing a variety of special events that support our organizational goals. This includes a fundraising gala, member appreciation events, and community outreach programs. The successful candidate will have strong organizational, communication, and interpersonal skills, with the ability to work collaboratively across departments and with external vendors to ensure events are successful and align with the overall mission of the organization. Key Responsibilities: Event Planning and Coordination: Lead the planning, logistics, and execution of a diverse range of events (e.g., annual fundraisers, member gatherings, conferences, and community events). Develop and manage event timelines, budgets, and guest lists. Collaborate with staff, volunteers, and external vendors to ensure event goals are met and events run smoothly. Coordinate with the marketing team to promote events through appropriate channels. Vendor and Venue Management: Source and manage relationships with venues, caterers, decorators, and other event-related vendors. Negotiate contracts and ensure that all aspects of event logistics are in place and on time. Membership Engagement: Ensure events are aligned with member needs and foster a strong sense of community. Create opportunities for members to network, connect, and engage with the organization. Oversee member registration and attendance at events. Fundraising and Budget Management: Work closely with the development team to integrate fundraising opportunities into events. Monitor and track event budgets, ensuring efficient use of resources. Assist with sponsorship solicitation and donor recognition efforts. On-Site Event Management: Manage on-site event operations, including overseeing volunteers, managing event setup and teardown, and ensuring adherence to event schedules. Act as the main point of contact during events, troubleshooting and resolving any issues that arise. Post-Event Evaluation: Conduct post-event evaluations to assess success, gather feedback, and identify opportunities for improvement. Prepare event reports for senior management, including attendance, financial performance, and key outcomes. Qualifications: Minimum of 2+ years of experience in event planning or special events management, preferably in a non-profit or membership-based organization. Bachelor’s degree in related field preferred. Strong project management skills, with the ability to prioritize and handle multiple tasks simultaneously. Excellent written and verbal communication skills. Demonstrated ability to build and maintain relationships with vendors, members, donors, and volunteers. Knowledge of event budgeting, logistics, and timelines. Ability to work flexible hours, including some evenings and weekends, as required by event schedules. #J-18808-Ljbffr Remedy Intelligent Staffing

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