Job Description

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Job Summary: The HR Coordinator is responsible for providing administrative support to the HR department and assisting with various human resource functions, including recruitment, employee relations, benefits administration, and compliance. The HR Coordinator plays a key role in ensuring the efficient operation of HR processes and serves as a point of contact for employees and managers on HR-related matters.

Key Responsibilities:

1. Recruitment and Onboarding:

   • Assist with the recruitment process, including posting job openings, screening resumes, coordinating interviews, and conducting reference checks.
   • Prepare offer letters and employment contracts for new hires.
   • Coordinate the onboarding process for new employees, including preparing new hire paperwork, conducting orientation sessions, and ensuring a smooth transition into the company.

2. HR Administration:

   • Maintain accurate and up-to-date employee records in the HRIS (Human Resource Information System) and personnel files.
   • Process employee status changes, including promotions, transfers, and terminations.
   • Prepare HR-related documents, such as employment verification letters, and manage the filing and organization of HR documents.

3. Benefits Administration:

   • Assist in the administration of employee benefits programs, including health insurance, retirement plans, and leave policies.
   • Coordinate open enrollment periods and assist employees with benefits inquiries and issues.
   • Liaise with benefits providers to resolve employee concerns and ensure accurate enrollment and billing.

4. Employee Relations:

   • Serve as a point of contact for employees regarding HR policies, procedures, and benefits.
   • Assist with employee engagement initiatives and events, such as recognition programs, wellness activities, and company-wide meetings.
   • Help resolve employee inquiries and escalate issues to HR leadership as needed.

5. Compliance:

   • Ensure compliance with all federal, state, and local employment laws and regulations.
   • Assist with the preparation of HR compliance reports and documentation, including EEO-1 reports, OSHA logs, and other required filings.
   • Support internal and external audits by providing necessary documentation and information.

6. Training and Development:

   • Coordinate training sessions and development programs for employees, including scheduling, communication, and tracking attendance.
   • Assist with the creation and distribution of training materials.
   • Monitor the effectiveness of training programs and gather employee feedback.

7. HR Projects:

   • Support HR team members with special projects and initiatives, such as employee surveys, diversity and inclusion programs, and process improvement efforts.
   • Assist in the implementation of new HR systems, policies, and procedures.
   • Contribute to the development and maintenance of HR best practices.

8. General Support:

   • Provide administrative support to the HR team, including scheduling meetings, preparing reports, and managing HR communications.
   • Assist with payroll processing and timekeeping as needed.
   • Perform other duties as assigned by HR leadership.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration, or a related field preferred.
• 1-3 years of experience in an HR support role or similar position.
• Strong knowledge of HR principles, practices, and employment laws.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HRIS systems.
• Strong communication and interpersonal skills, with the ability to handle sensitive and confidential information.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.

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