Job Description

Executive Assistant for professional services firm

• Location is Downtown Tampa (with a dedicated, indoor parking space)
• Work in office (modern office setting)
• Benefits include health benefits 100% paid for the employee, 401k contribution and more

Join a well-respected business law firm with a smart, low-ego, and fun team of 12 professionals. The firm values professionalism, high-quality work, and a strong company culture.

This role is ideal for an experienced Executive Assistance or Legal Assistant who who thrives in a small, dynamic, collaborative and growing setting.

Key Responsibilities:

• Client Engagement: Provide superior client service, acting as a liaison between clients and attorneys via email, phone, and in-person communication.
• Case Management: Follow up with clients on case status, appointments, and billing; handle potential clients professionally and confidently.
• Administrative Support: Work collaboratively with attorneys and legal assistants to prepare correspondence, agreements, employee handbooks, and legal documents.
• Scheduling & Calendar Management: Manage attorneys' calendars, schedule court dates, depositions, and client meetings.
• Legal Support: Ensure timely court filings and assist attorneys in preparation for court appearances.
• Document Management: Organize and maintain paper and electronic client files.
• Process Improvement: Contribute to process improvement and documentation standards.
• Problem Solving: Demonstrate initiative, problem-solving skills, and a proactive approach to workflow management.

Qualifications:

• Experience: Minimum 3+ years of recent legal assistant experience (or experience in a similar professional services setting).
• Technical Skills:
  • Proficiency in Microsoft Office, legal software, dictation/transcription tools, and document management systems .
  • Experience scheduling depositions, managing calendars, handling expenses, and creating expense reports.
• Legal Knowledge: Familiarity with employment law and legal terminology is preferred.
• Soft Skills: Strong interpersonal skills- confident, trustworthy, and dependable .
• Professionalism: Stable job history, demonstrating commitment and reliability.
• Education: Bachelor's Degree preferred.

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