As a member of Roche Diagnostics, you will be a Senior Executive Assistant to one of our executive leaders in Research & Development. You will provide analytical and specialized administrative support to relieve and assist executive, administrative, line and staff managers of complex details and advanced administrative duties. You may handle special projects and complete research and data analysis tasks. The work is generally of critical importance and/or confidential by nature, demanding the highest level of professionalism. You will provide routine to advanced administrative and operational activities including but not limited to: Scheduling and coordinating onsite/offsite meetings and/or larger scale events; Coordinating domestic and international travel and conference calls; Channeling communication and/or materials; Coordinating interview scheduling, office moves, vendor relationships; Coordinating the preparation of department budget, including monitoring expenses against budget, researching and analyzing any discrepancies; Creating and submitting purchase orders and compiles expense reports. You will streamline and reduce unnecessary administrative or operational burdens from the manager and other team members. You will provide support to compile, edit and format departmental documents such as memos, reports, presentations and legal documentation that may require data gathering from multiple components. You will provide back-up support to other teams as necessary, demonstrating flexibility, adaptability and positive demeanor in the face of change. You will serve as the department lead on new systems, processes and training compliance; Act as the departmental “go-to-person” for general operational or inquiries. You will support the training and on-boarding efforts for new staff on administrative processes, systems, practices, tools, etc. You will actively participate in internal company meetings with other administrative professionals, find ways to apply new methods of working, improvements in work processes and support an exchange of ideas among colleagues. You will stay abreast with emerging knowledge and trends in administrative practices and collaborate with colleagues beyond own department. You must work onsite at our Santa Clara office 5 days per week.
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