Job Description
We are partnering with a nonprofit think tank in Washington, DC, to find a skilled Conference and Event Services Associate to help manage and execute their meetings, conferences, and special events. This role is key to ensuring all logistical details run smoothly, from coordinating event spaces and catering to managing vendor relationships and providing exceptional service to both internal teams and external guests. The ideal candidate is highly organized, detail-oriented, and proactive, with a passion for delivering top-notch event experiences. If you're looking to contribute your event management expertise to a mission-driven organization, we'd love to hear from you!
salary: $27 - $30 per hour
shift: First
work hours: 8 AM - 5 PM
education: Associate
Responsibilities
- Maintain up-to-date knowledge of event schedules, locations, room capacities, and specific requirements for both internal and external events.
- Be familiar with all conference room features, services, and operating hours.
- Ensure all conference room policies and procedures are followed.
- Know food and beverage menu options and safety guidelines.
- Ensure event standards are met and maintained, including meeting, catering, and other functions.
- Assist with pre-calls for meetings when needed.
- Attend daily meetings, communicate any changes, and ensure accuracy of event space setup.
- Follow instructions for meeting set-ups, AV, and catering needs, addressing any non-compliance.
- Prepare estimates for food and beverage needs for both internal and external groups.
- Assist with planning and executing events that require group accommodations, ensuring all logistics are effectively coordinated, including food, beverage, travel, housing, and meeting space.
- Work with the travel management company for approvals and vendor coordination.
- Respond to attendee questions and ensure all event details are finalized.
- Manage event budgets and ensure all logistical aspects are handled smoothly.
- Provide necessary post-event information and send out survey links.
- Use event management software (e.g., Cvent, Salesforce, ServiceNow) for event communications and coordination.
Skills
- Event Coordination
- Vendor Management
- Cvent (1 year of experience is required)
- Program Management
- Administrative Duties
- Customer Service
Qualifications
- Years of experience: 0 years
- Experience level: Entry Level
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Equal Opportunity Employer: Race, Color, Religion, Sex, Sexual Orientation, Gender Identity, National Origin, Age, Genetic Information, Disability, Protected Veteran Status, or any other legally protected group status.
At Randstad, we welcome people of all abilities and want to ensure that our hiring and interview process meets the needs of all applicants. If you require a reasonable accommodation to make your application or interview experience a great one, please contact HRsupport@randstadusa.com.
Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc. In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).
This posting is open for thirty (30) days. Randstad
Job Tags
Hourly pay, Permanent employment, Temporary work, Work experience placement, Shift work,