Job Description

Job Description

Job Description

Position Title: Event Assistant
Department: Events
Reports To: Event Manager

The Event Assistant supports the planning, coordination, and execution of events. This role involves working closely with the Event Manager and team to ensure the successful delivery of high-quality events that meet organizational objectives. The ideal candidate is highly organized, detail-oriented, and possesses excellent communication and multitasking skills.

1. Event Coordination:

   • Assist in planning and organizing events, including logistics, vendor coordination, and on-site setup.
   • Coordinate with clients, vendors, and team members to ensure seamless communication and execution.

2. Administrative Support:

   • Manage event-related documentation, including contracts, invoices, and schedules.
   • Maintain event calendars and ensure deadlines are met.

3. Marketing and Promotion:

   • Assist in creating promotional materials such as flyers, emails, and social media posts.
   • Support outreach efforts to attract attendees or participants.

4. Budget Management:

   • Track expenses and assist in managing budgets to ensure cost-effective event execution.
   • Assist in processing payments for vendors and suppliers.

5. Post-Event Activities:

   • Collect feedback from participants to evaluate the success of the event.
   • Assist in compiling reports and recommendations for future events.

• High school diploma required; associate's or bachelor's degree in Event Management, Marketing, or a related field preferred.
• Strong organizational and multitasking abilities.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite and event management software.

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